QuickBooks Condense Data Tool – Best Way to Use & Its Functions

We all know that QuickBooks is one of the best bookkeeping and accounting software available in the world. There are a lot of features and functions that it has on offer. Quickbooks condense data utility is one of the best features. It helps in streamlining the company data file and making a lot of other things convenient.

Where a lot of people think that this would help in fixing a problem, it is partially correct. But if you think that “Condense Data Utility in QuickBooks” can help you in fixing a damaged file- that may not happen. So let’s have a look at what all things can be done and should be kept in mind.

Iff You looking for how to use the condense data utility in QuickBooks? Well, don’t panic and get in touch with experts by dialing the QuickBooks Error Support Helpline Number +1(855)-738-0359  and get instant solutions within no time possible.

How Can You Use the Quickbooks Condense Data Utility?

Condensing is one of the features that this software has on offer. But before starting the actual thing you’ll have to figure out the transactions that won’t condense. Once this is done, you will then have to run the report first. Here is what has to be done. 

  • Navigate to the “File menu” and then click on “Utilities.” After that you will have to select “condense data.” 
  • As soon as the visit opens in front of your screen you will have to select “transaction before a specific data“ and then punch in the exact date.
  • Just select the checkbox that has the label of, “optional: create a report showing which transaction cannot be removed.“
  • After doing this you just need to click on “next” and then select “summarize inventory transactions.
  • Now select the way that your inventory should be condensed and then click on “next.”
  • After this you need to select the transaction group that you want to remove and then click on “next.”
  • And now you just need to start the process by selecting “begin condense.”

Condense Company file for QB 2019 and later versions

Preparing your company files for Condense Data Utility QB process

Yes, you need to prep up your company files before conducting the Condense Data Utility QB process. Here is what should be done.

  • First of all you need to remove the closing date of your data file. You will not be able to condense the data with the closing date. For that, this has to be done.
    • Navigate to “Edit menu” and then click on “preferences.”
    • Click on “accounting” and then head to the “company preferences” tab.
    • After this you need to just click on “set/date password” on the closing date section.
    • Delete the closing date and just select “ok.”

 

Conclusion

If you are unable to understand any of this we suggest you should connect with one of our experts. They will not only help you in guiding through this but also suggest a better way. For that you need to simply call on the number that is given on the website [+1(855)-738-0359]. By doing this you will be able to get immediate assistance on this.

You can also use the chat section for understanding various aspects of Quickbooks Condense Data Utility. So, make sure you use this feature only when you know what benefit it holds for you.

You May Also Read Related Post: How To Fix QuickBooks Error Code 80029c4a

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