Outlook by Microsoft is a personal information management software widely used for both personal and professional purposes due to its many features. When the need arises to share mailbox information with others, users may want to print their Outlook emails as PDF files, but Outlook doesn’t have a direct conversion option. This article will outline various solutions to this problem, providing in-depth information on the topic.
Why do You need to Print Outlook Email to PDF File Format?
Reasons for Printing Outlook Emails as PDFs:
There are various reasons for printing Outlook emails in PDF format, including:
- To save important emails for offline access
- To protect data from hacking on web servers
- To access email items offline, Thunderbird and Hotmail emails are only available online.
- To prevent data loss in case of system failure or crash.
These reasons highlight the need to print Outlook emails as PDFs and encourage users to carry out the printing process.
Printing Outlook Emails as PDFs:
Outlook does not have a built-in option for printing emails as PDFs. However, various methods exist for accomplishing this task. Let’s explore the manual techniques for saving emails as PDFs in Outlook.
The Best Method for Printing Outlook Emails as PDFs
If manual methods prove to be too difficult, the best technique to convert Outlook emails to PDF is using a PDF conversion tool.
The Advik PST Converter Tool is a professional utility that can convert Outlook email offline PST files into various file formats, including EML, EMLX, PDF, and MSG. It is the perfect solution for Outlook users who want to easily print their emails as PDFs.
Advik PST Converter Tool is the ultimate solution for all your Outlook email conversion needs. With its advanced features and user-friendly interface, you can easily convert your PST files to multiple file formats such as you can convert PST to PDF, EML, EMLX, MSG, and more.
The program is equipped to handle large PST files and offers an easy-to-use drag-and-drop feature to start the conversion process. Additionally, it preserves data integrity and ensures no data loss during the conversion.
You can also solve various Outlook data file error issues such as import-export option greyed out Outlook, and why Outlook not displaying emails older than 12 months in just a few simple steps. No additional software is required.
With its 24/7 technical support, you can rest assured that any queries or issues will be resolved promptly. So, if you’re looking for a reliable and efficient solution to convert your Outlook emails, choose Advik PST Converter Tool today!”
Manual Methods for Printing Outlook Emails as PDFs
There are two manual methods for printing Outlook emails as PDFs. Let’s go over each one in detail:
Method 1: Using Microsoft’s Built-In Print Feature
To use this method, follow these steps:
- Open MS Outlook on your system.
- Select the email you want to print.
- From the top left corner of the menu bar, click on the File option.
- From the menu, select Print or press CTRL+P.
- Choose Microsoft Print to PDF from the Printer menu.
- Browse for the location to save the PDF file and click on Save.
- Finally, click on Print to start the process.
Your Outlook email has now been successfully printed as a PDF file. If your Microsoft Outlook doesn’t support the Microsoft Save as PDF function, proceed to the next method.
Limitations of Manual Techniques:
Manual methods for printing Outlook emails as PDFs have some major limitations, including:
- Requires technical expertise with Outlook
- Cannot print multiple emails at once
- Cannot create password-protected PDF files
- Requires understanding of Outlook
- The time-consuming and complex process
These limitations can pose problems during the printing process and potentially lead to data loss and compromise data integrity. To avoid these issues, using the best technique for printing Outlook emails as PDFs is recommended.
Conclusions
This blog covered the need for printing Outlook emails as PDF files. The manual methods were discussed, but due to their limitations, the best technique for printing Outlook emails as PDFs was recommended. The recommended method for saving emails as PDF in Outlook is the preferred solution.
